Your Business Needs Virtual Organization

Why Your Business Needs a Virtual Organization System

In the technological age, where new advances are being made every day in ways that directly impact your business, disorganization remains an expensive, time-consuming flaw that can ruin even the best-intentioned entrepreneurs.

Thankfully, many of the latest and greatest technological advances have arrived in the form of organizational software that helps your business run like a well-oiled machine (even if it’s actually just a one-man or one-woman show).

With the advent of online appointments, scheduling software, and digital scanning applications, your company can save hours of time each week and thousands of dollars per year.

Up until a few years ago, support staff spent up to 50% of their day scheduling appointments online and over the phone, sifting through paper clutter, filing documents and scanning receipts.

Virtual organization systems have allowed small business owners to automate all of the above tasks, freeing up support staff to build customer rapport and help grow the business.

Appointment scheduling software like Simply Appointments allows your customers to do the work for you. These cloud-based applications let customers schedule their own appointments online, freeing your staff for more important work. Simply Appointments can automatically send email reminders about the appointment in question, accept new appointments 24/7, and be easily integrated with multiple websites and company locations.

But your virtual organization system doesn’t stop there. Once you’ve automated the appointment-making process, it’s time digitize your paper clutter!

Shoeboxed is a receipt and document scanning service that virtually organizes your paper clutter and turns it into digital data. Like Simply Appointments, Shoeboxed does the work for you by scanning your receipts and uploading them to a secure account. Instead of having your staff spend hours scanning bank statements and invoices, simply toss everything into the Shoeboxed Magic Envelope. Drop the envelope in the mail, and a few days later each document will be scanned, digitized and integrated into your cloud-based Shoeboxed account.

Shoeboxed will also save you and your staff time creating expense reports, managing budgets and completing your quarterly taxes. Each receipt and document is digitized and categorized within your Shoeboxed account, making it easy to search for and locate specific data whenever you need it. One-touch expense reporting makes it easy to get a snapshot of your business’s finances, make adjustments to spending, and set long and short-term goals.

You can also utilize Shoeboxed while you’re on the go. When meeting with clients, traveling for business or taking your service business mobile, simply snap a photo of each incurred receipt from within your Shoeboxed smartphone application. The receipt will be instantly synced with your Shoeboxed account, freeing you to get back to the business of running your business.

Online appointment setting and receipt scanning services provide your business with an entire virtual organization system and comprehensive planning process. In the past, you may have needed to hire an entire support staff simply to answer phones, schedule appointments and do your filing. With virtual organization systems, you can save thousands of dollars per year on employee salaries, and ensure that the staff you do hire is spending their time and talents in a way that helps to grow your business.



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